Question 1

What is your basic rental fee and add-ons?

Accepted Answer

Please see our pricing page for all the details and then get back to us with any specific questions you may still have.

Question 2

What spaces do you have for the ceremony, dinner, reception, and dancing/DJ?

Accepted Answer

We have one standard site and several premier ceremony sites. Our standard ceremony site, included in your venue price, is streamfront outside the event center. We also offer numerous premier sites, which are a $1,000 add-on for large weddings and a $750 add-on for micro weddings. If you choose a premier site, you can select from riverfront, the lower pond, streamfront, and/or in or around the wildflower patches.

Question 3

Do you have weather contingency plans in place?

Accepted Answer

Our indoor event center can hold up to 150 people. There is also room to add tents outside the event center at an additional cost, which would be provided by an outside vendor.

Question 4

Is there lodging available on-site?

Accepted Answer

Currently, we have two 1-bedroom suites available (more coming in 2025 & 2026). Our lodge suite is an additional $295/night, and the detached 1-bedroom unit is available for $395/night. A $100 cleaning fee is not included. The available on site rentals are part of the Shaw's River Ranch Residential Community and use of any housing unit as an overnight rental is limited to the use of the registered guests of that rental unit and not meant to be used as a place for the wedding party to congregate. Several nice motels, guest ranches, and lodges are available within a few miles of the venue.

Learn more about our Suites here.

Question 5

Is our wedding the only wedding that day/do we have the whole weekend?

Accepted Answer

Your wedding will be the only wedding on that day. If you want to use the property for more than one day beyond the ceremony rehearsal, that is possible, but no discount will be offered for additional days if those days are Friday-Sunday or Holidays. For example, if your wedding for 120 guests is on Saturday and you want to use the property on Friday for 30 people (outside of the ceremony rehearsal), the Friday rate will be the full cost of a Friday wedding since we cannot book another wedding that day.

While your wedding, will be the only wedding on that day, this does not mean you will have exclusive use of the entire property on that day. Shaw's River Ranch is part of a residential community and owners and their guests always have access to common areas not specifically occupied by Client and event attendees.  Furthermore, we reserve the right to show potential future clients the property at anytime. If done, we will do it in such a manner that it would not reasonably disturb you or any of your guests

Question 6

What is the duration of a standard reservation, set-up, and clean-up?

Accepted Answer

The immediate wedding party (24 max), wedding planner (mandatory) and service providers will have access to the property starting at 10:00 a.m. on the day of your wedding.  Use of the property is strictly limited to designated areas prior to pictures/ceremony. The immediate wedding party (maximum of 24) will have access starting 2 hours before the ceremony for pictures. Space and use restrictions apply Guests can arrive 30 minutes prior to the ceremony start time.  Music must end at 10:00 pm per county regulations and clean up most be 100% complete with all parties not staying on site, off property by 11:00 pm.

While we highly recommend the use of a shuttle service especially for any guests who will be drinking alcohol, if a vehicle is left on property overnight, it must be removed by 9:00 a.m. the next morning or there will be a $100/vehicle fee assessed.

Question 7

Do you have childcare options during the wedding?

Accepted Answer

No. Furthermore, if you upgrade your event to include use of our lodge, children under 15 are not allowed at the lodge. We can set up an outdoor game area below the event center and suggest a cocktail hour at the lodge for adults while children enjoy the games at the event center.

Question 8

Do you offer in-house catering?

Accepted Answer

Yes, we offer in-house catering with custom-designed meals starting as low as $35/person. DIY cooking or outside catering services are not allowed; our in-house catering is the only option.

Question 9

What is your alcohol/bartending policy?

Accepted Answer

We provide in-house bartending service and soft drinks at an additional fee. Please see price sheet for details. You supply the alcohol. This service is required if alcohol is being served.

Question 10

What restrooms are available?

Accepted Answer

We provide two upscale porta-potties at the event center and one additional at the lodge. This is included in your package price.

Question 11

Are there designated spaces for getting ready?

Accepted Answer

If you choose to get ready on site, we will provide a separate dedicated space for the each party to get ready. One is a partitioned off space in the event center with electricity and a patio, the other is a river front glamping tent with indoor and outdoor seating and a clothes rack and mirror.

Question 12

Is electricity available?

Accepted Answer

We have 50-amp service at the lodge stage and numerous standard outlets at both the event center and lodge. We have never had an issue with sufficient electricity.

Question 13

Do you offer AV setup?

Accepted Answer

This is not a service we currently offer, but you are free to set up whatever you desire, provided it works within our available electric setup.

Question 14

Are there noise restrictions?

Accepted Answer

All music (as well as the reception itself) must end by 10:00 p.m.

Question 15

Is there on-site parking?

Accepted Answer

We have on-site parking for up to 60 cars, but we highly recommend using a shuttle service and reserving it well in advance.

Question 16

What is your deposit, cancellation, and refund policy?

Accepted Answer

We require a 10% non-refundable deposit upon contract signing, and then we will set up a monthly or quarterly payment plan based on the time between contract signing and your event date. If you cancel 180 days or more before your event, you will receive a full refund less the 10% non-refundable deposit. No refund is offered for cancellations within 180 days of your event.

Question 17

Do you require liability insurance?

Accepted Answer

Yes, this is required and can be obtained through a third-party vendor for a minimal fee.

Question 18

What décor/amenities are provided in the base price?

Accepted Answer

We offer a custom-made wood arbor at the standard ceremony site and a choice of a black metal circular arch or a wood arbor at any premium ceremony site (or you can bring your own). Both the event center and lodge have extensive outdoor tables, chairs, heaters, and decorative lighting. We provide a wood head table, wood dessert table, and 8’ plastic tables with black tablecloths, wood chairs, and wood benches for up to 150 guests. Additionally, we offer Bose speakers and a microphone for your ceremony and speeches. Any additional specialized settings must be arranged through outside vendors.

Question 19

Do you offer setup and breakdown services?

Accepted Answer

These can be arranged but are not part of the standard package. Your wedding planner will typically handle these arrangements. If additional assistance is required, services will be quoted based on need.

Question 20

Do you provide signage?

Accepted Answer

We provide a parking attendant along with signage (as needed) to direct guests to the ceremony site.

Question 21

What don’t we provide?

Accepted Answer

Photographer, wedding planner, day-of coordinator (mandatory for all weddings with receptions), linens, place settings, decorations, entertainment, lodging (excluding the two on-site units referenced above), transportation services, and anything not specifically noted on our pricing sheet. We provide a vendor list for these services upon contract signing.

Question 22

Is there an option for outdoor dining?

Accepted Answer

No, our new event center has the feel of indoor and outdoor with large doors that open up to the outside.  This is where all dining takes place.